EVENT POLICIES

By registering for and attending Leadership EDGE, you agree to follow all event policies outlined on this page. We encourage all attendees to review these policies in advance and refer back to them as needed throughout the event.

Leadership EDGE follows the C.A.R. Code of Conduct outlined for C.A.R. Committee Members and Directors. All attendees are expected to uphold the principles of professionalism, respect, and integrity throughout the event.

You can learn more about the full policy by clicking here.

The reimbursement process will open on Friday, October 31. C.A.R. will reimburse reasonable and necessary travel expenses based on your leadership position. Eligible expenses may include airfare, ground transportation, driving mileage, and hotel parking.

To request reimbursement, please complete and submit the Reimbursement Request Form no later than November 14, 2025. Reimbursements will not be processed until after the deadline.

What’s Covered?

Driving Mileage If you drove to/from the event, mileage is reimbursed at 70 cents per mile, up to a maximum of $350.

Airfare and Transportation C.A.R. will reimburse the lowest available roundtrip airfare and/or rideshare services (e.g., Uber, Lyft), up to a combined total of $350. A receipt showing proof of payment is required.

Hotel If you stayed at a third-party hotel, you may request reimbursement of up to $350 per night, but only for the nights C.A.R. would have otherwise covered at the Waterfront Beach Resort. A hotel folio is required. C.A.R. has secured a discounted room block at The Waterfront Beach Resort. To be eligible for lodging coverage or reimbursement, your reservation must be made through our official block using the provided booking process. Rooms booked outside the C.A.R. block will not be reimbursed, except in the rare case that the block sells out. If that occurs, you may book at a secondary hotel and be eligible for reimbursement at a rate of $350 per hotel night. Parking Only parking or valet fees incurred at the official event venue will be reimbursed.

What’s Not Covered?

• Meals or food of any kind

• Gratuities or tips (including valet and luggage assistance)

• Expenses for additional paid guests or travel companions

By registering for Leadership EDGE, you agree to abide by these reimbursement policies. Reimbursement Submission Guidelines:

Deadline Is Final Late submissions will not be accepted. All forms and documentation must be received by November 14, 2025.

One Submission Per Person Please submit only one reimbursement request. Combine all eligible expenses into a single submission.

Name on Receipts Must Match Attendee Receipts must reflect the name of the registered attendee. Expenses under another name will not be reimbursed.

Shared Expenses Must Be Split If you split a hotel room or other cost with another attendee, clearly indicate which portion you are claiming and ensure no duplication. Submitting Your Request Complete the form thoroughly, including your name, contact information, and full expense details. Upload all required receipts. Receipts must be legible and itemized. Incomplete or missing documentation will result in a denied request.

We will not follow up for missing materials. It is your responsibility to ensure all documentation is submitted correctly.

On the form, select your preferred payment method:

• Direct deposit (processed approximately 10 business days after the deadline)

• Check by mail (may take up to 3 weeks after the deadline)

Questions? Contact us at leadershipedge@car.org with any questions about your reimbursement status.

Cancellation Policy

Cancellations received within 48 hours of the scheduled arrival date will be billed for one night’s room and tax by the hotel (estimated cost $350, subject to change) and will be subjected to a $150 cancellation fee.

Exceptions:

We understand that unforeseen circumstances can arise. Therefore, we allow exceptions to the these policies for the following situations:

Medical Emergencies:

In the event of a medical emergency, defined as a serious illness or hospitalization, attendees may request an exception. (documentation may be required)

Family Emergencies:

If a serious illness or death of an immediate family member occurs, attendees may request an exception. (documentation may be required)To request an exception, please contact our event at team at leadershipedge@car.org as soon a possible with the necessary documentation. Each request will be reviewed on a case-by-case basis.

Cancellation Policy for Paid Registrations

All registration fees are non-refundable. Once your registration has been purchased, no refunds will be issued for any reason, including scheduling conflicts or changes in travel plans.

Paid registrations may be transferred to another individual within your organization. All transfer requests must be submitted in writing to leadershipedge@car.org no later than three (3) business days prior to the event.

Please note that each registration may only be transferred once and cannot be transferred again after the initial change.

By completing your registration, you acknowledge and accept this policy.

No-shows will be billed for one night’s room and tax by the hotel (estimated cost $350, subject to change), and will have their reservations canceled, and will be subjected to a $150 cancellation fee.

Leadership EDGE is a high-impact learning experience designed for individuals in key leadership positions within the REALTOR® organization. C.A.R. is covering the cost for invited attendees to participate, including registration, programming, and in many cases, lodging. Because of this investment, full participation in your assigned Leadership Track is expected.

Attendees will be assigned to a specific Leadership Track based on their role. Attendance will be monitored, and we ask that you make every effort to attend all sessions within your track to get the full benefit of the program.

If you’ve been invited to more than one track, please use your best judgment to determine which sessions are most relevant to your role. We recommend reviewing the schedule in advance and putting together a game plan. If you need help determining which sessions to prioritize, our team is happy to provide guidance.

Thank you for honoring your role and helping us ensure this event delivers value to all participants.

Leadership EDGE is an invitation-only event designed for individuals serving in official leadership roles within the REALTOR® organization. To maintain the integrity and focus of the program, guest attendance is limited.

A limited number of guest registrations are available to local AOR executive staff and directors who are not already invited under a leadership role. These registrations are limited to two per AOR, available on a first-come, first-served basis, and require a paid registration fee.

Please note that personal guests, including spouses, partners, friends, and children, are not permitted to attend any portion of the conference, including sessions, meals, or social events. Only registered attendees, whether invited or registered as eligible guests, may participate in official Leadership EDGE programming.

The California Association of REALTORS® makes every effort to ensure that the facilities C.A.R. uses are in full compliance with the American with Disabilities Act. However, should anyone attending an event require special assistance, please reach out to leadershipedge@car.org. C.A.R. will work with the facilities involved and make every reasonable effort to accommodate these requests in order to provide for full enjoyment of the event program.

Special requirements for hotel accommodations should be brought directly to the attention of the hotel.